Privacy Policy

Our Privacy Policy & Copyright Statement

IMPORTANT – PLEASE READ

Update: This Policy includes how we observe the newly adopted GDPR

By using this website you agree to be bound by our terms and conditions relating to Privacy, Copyright and use of Cookies. The following statements relate to this website – www.fleetsense.co.uk– known in this statement as FLEETSense and also relates to FleetSense Limited.

At FLEETSense we appreciate how important it is for visitors that their personal information is kept protected. You have our commitment that we will do all we can to ensure that this website is secure and that confidentiality is maintained.

As you would expect, we adhere to the provisions of the new General Data Protection Regulation (GDPR), which replaced the previous Data Protection Act 1998 on 25th May 2018. This gives you control over the information held about you and how we may contact you in future.

Further, by providing telephone, and email details, you consent to FLEETSense contacting you using that method. However, again this is in accordance with your rights pertaining to GDPR.

You have the right at any time to request a copy of the personal information we hold on you. Should you wish to receive a copy of this, or would like to be removed from our database, please contact us at [email protected].

We have a clear policy that the information given to us is only to be used for communication between ourselves, within our company and to relevant external suppliers, essential to the performance of our business. Under no circumstances would we pass on your details to any other organisation.

No liability whatsoever is accepted for any damages arising from reliance upon information contained in these pages or any other information accessed via this site.

FLEETSense is not responsible for the contents or reliability of any linked website and do not endorse the views expressed within them. Listing shall not be taken as endorsement of any kind.

This Policy and what it covers –

This policy covers the treatment of any personally identifiable information FLEETSense collects when you are on our website, or though other means. It also explains how we choose to contact our clients, customers and those people enquiring about our services and products.

Information we collect:

You can visit this website and use many of the services without telling us who you are or giving us any personally identifiable information. We may only recognise your IP address, which does not recognise you personally. Only if you complete an online form or send us an email message will we then see your email address and any other information you supply.

We may use cookies for the smooth running of the site but do not use the information collected to match to your individual identity. Information from your browser, including your IP address and the page you requested may be automatically received and recorded on server logs for the purpose of creating aggregated statistical information.

Should you wish to dis-enable these cookies of course you can do so.

How we collect this data:

FLEETSense collects information in two possible ways:

When you directly give it to us (“Directly Provided Data”) –

When you sign up for our site, purchase our products or communicate with us, you may choose to voluntarily give us certain information – for example, by filling in text boxes or completing registration forms. All this information requires a direct action by you at that time in order for us to receive it.

When you give us permission to obtain from other accounts (“User Authorised Data”)

Depending on your settings or the privacy policies for other online services, you may give us permission to obtain information from your account with those other services.

For example, this can be via Social Media or by choosing to send us your location data when accessing our website from your smartphone.

What we do with the information:

The information you provide is used to fulfill your request for information about our services, as well as helping us to improve your visitors’ experience of the site.

Should you provide us with your contact details we may communicate with you periodically about the company’s developments and thinking. This communication is designed to keep you informed and provide useful and valuable information, which we may reasonably expect will be of interest to you.

If you wish to subscribe to or unsubscribe from marketing communications from us, you can indicate your opt-out marketing preferences at any time by contacting us at FLEETSense through this email – [email protected] – you can read more about this below.

How long do we keep your data for?

FLEETSense will not retain your personal information longer than necessary. We will hold onto the information you provide either while your account is in existence, or as needed to be able to provide the Services to you, or (in the case of any contact you may have with our Customer Care team) for as long as is necessary to provide support-related reporting and trend analysis only.

If legally required, or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions, we may also retain some of your information for a limited period of time as required, even after you have closed your account or it is no longer needed to provide the Services to you.

Choosing how we use your data:

We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.

With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:

You can verify the details you have submitted to FLEETSense by contacting our customer services team [email protected]. Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail address and possibly your address or other information.

You can also contact us by the same method to change, correct, or delete your personal information controlled by FLEETSense regarding your profile at any time.

Please note though that, if you have shared any information with others through social media channels, that information may remain visible, even if your account is deleted.

Marketing Emails:

From time-to-time we send direct emails to our verified contacts for the purpose of marketing and promotion of products and services that we genuinely believe could be of interest and benefit.

These are B-2-B emails only and the data we hold and use is for Legitimate Business Purposes only.

You are also free to close your account through our Subscriber Preference Center, which can be found at the bottom of our emails. Or alternatively please contact us direct.

If you do so, your account will be unsubscribed. Once you do this, you will no longer receive any marketing emails from us. However, if you are a customer, with contracted services supplied through FLEETSense, or one of our Partners, such as TomTom Telematics, we may still need to be able to contact you.

Also, we may retain archived copies of your information as required by law or for legitimate business purposes (including to help address fraud and spam). You can always feel free to update us on your details at any point by emailing us, stating your request and providing full details.

You can request a readable copy of the personal data we hold on you at any time. To do this, please contact us at [email protected].

Please note, we are constantly reviewing how we process and protect data. Therefore, changes to our policy may occur at any time. We will endeavour to publicise any changes.

 

Copyright & Trademark Information

Important – various content within this site has been republished from the original author. All content is in the Public Domain. All copyright on such content is fully acknowledged. If you believe that any content has been published in possible breach of copyright please contact us immediately to resolve this.

Text

All text on pages within this domain is © Copyright FLEETSense unless otherwise stated, under Section 17 of the Copyright, Designs and Patents Act 1988. This includes all of the content and all files that can be downloaded from this site. This includes PDF Training Manuals, Audio and Video files.

Whenever text has been gathered and included in these pages by this domain we have no objection to the use of that text for the purposes of any personal or educational use or private research. However, any use of the text in these pages for any commercial purposes is not authorised unless a license is first obtained from the original Author FLEETSense.

Please apply to the webmasters of this site at [email protected]

Photography

All photographic images in pages within this domain are © Copyright, unless otherwise stated, under Section 17 of the Copyright, Designs and Patents Act 1988, or are used under license. FLEETSense and/or the named photographer own copyright in all photographs displayed on this web site.

These photographs may not be used unless a license is first obtained from FLEETSense or the named/credited photographer.

Please apply to the webmasters of this site at [email protected]

Some images that appear on this site have been supplied by a third-party, for which they have been licensed for us by purchase of the Publisher. In all such cases the original copyright of these is fully acknowledged.

Icons and Artwork

All icons, artwork and other graphical images within this domain are © Copyright FLEETSense unless otherwise stated, under Section 17 of the Copyright, Designs and Patents Act 1988. FLEETSense owns the copyright in its logotypes and all other promotional logos and corporate identity. Unauthorised use of these by others is prohibited and may be subject to our Fee Schedule.

Security

We do everything possible to keep all personal information as secure as possible. In addition to a rigorously enforced data handling policy, all staff are made aware of their obligations to keep your information for authorised use only. We have made every reasonable effort to keep out system up to date with the relevant IT protocols.

We follow strict security procedures to prevent as far as possible, any unauthorised access. Please note that surveys may contain links to other websites. The Webmasters of FLEETSense are not responsible for the privacy practices of other such websites and this Privacy Policy does not therefore extent to such third parties.

Future Policy

Should legislation, technology or circumstances change we may need to update this Privacy Policy. In this event, we will highlight any revisions and post them on this website.

Consent

Unless you register any preference to the contrary, we will assume that as a user of our services on this website you agree to the processing of Personal Information in the ways described in this Privacy Policy and in accordance and strict abeyance of GDPR.

We will not sell, share or rent your personal information with anyone unless we have your consent or are required to do so by law.

By using this website you consent to our Terms & Conditions, which protect the intellectual property published on this website. This includes our Fee Schedule for the unauthorised collection, duplication, replication or republishing of this content.

Important – How We Use Cookies

How we use cookies –

Cookies are text files, which identify your computer to our server. We will automatically issue your computer with a cookie whenever you register on our website, (or possibly when you browse), in order to track traffic flows and to additionally make our website easier for you to use.

Cookies themselves only record which areas of the site have been visited by the computer in question, and for how long.

You have the opportunity to set your computers to accept all cookies, to notify you when a cookie is issued, or not to receive cookies at any time.

Selecting not to receive cookies can mean that certain services, such as FLEETSense or previous registration identification cannot then be provided.

It is worth noting that some of the third parties present on our website may also issue cookies. Third parties may place and / or read cookies on their web browser as a result of Advertisements being viewed on our websites.

 

Questions & Suggestions

Please send an email to [email protected] if you wish to discuss our site, service or this privacy statement.